Adding Web Shortcuts

Web shortcuts give your users quick access to Web resources. Before you can create a shortcut to a Web resource, you must first define the resource; for more information, see Adding Resources.

To add a Web shortcut

1. In the AMC, navigate to User Access > WorkPlace.

2. Click on the Shortcuts tab.

   

3. Click the + (New) icon.

4. Select Web shortcut from the dropdown list.

   The Add Web Shortcut page displays.

5. In the Position field, select the number that specifies the position of the shortcut in the list.

6. In the Resource drop-down menu, select the resource to which this shortcut will be linked. This list contains the available URL resources that are defined on the Resources page in AMC. For example, when adding a shortcut to SharePoint, you could define a URL resource specifying the resource Name as SharePoint and the resource URL as http://intranet.sharepoint.com. Then, you would select SharePoint in the Resource drop-down menu.

   For more information about defining resources, see Creating and Managing Resources.

7. Specify the link and descriptive text that users will see in WorkPlace. The entries can include variables to make them even more user- or session-specific; see Using Variables in Resource and WorkPlace Shortcut Definitions for more information.

   • In the Link text field, type the hyperlink text that users will click to access the Web resource. The Link text should be no longer than 25 characters.

   • In the Description field, type a descriptive comment about the shortcut. Although optional, a description helps users identify the Web resource. The comment appears next to the link.

8. Use the Shortcut group area to either add this shortcut to an existing group, or put it in a new one. Groups are one of the organizational elements in a WorkPlace layout. You could, for example, put all client downloads for users in a group, and then (on the Configure WorkPlace Layout page) put the group in a column or on its own WorkPlace page.

9. To specify additional options, click Next.

   The Advanced tab of the Add Web Shortcut page displays.

10. Under Make link available to these devices, associate the WorkPlace shortcut with the device types that can be used to access it:

    • If you select All devices, the shortcut will appear on all devices types, regardless of whether the Web resource itself is supported on all device types.

    • To restrict display of the shortcut to only certain types of devices, clear the All devices checkbox, and then select just the device types that are supported.

    For example, WorkPlace supports a variety of small form factor devices, but not all Web resources are compatible with all devices. Outlook Web Access is available only on standard browsers, while Outlook Mobile is available only on small form factor devices. So if you have Outlook Mobile set up as a resource, you should select both the basic and advanced mobile devices.

11. Use the Start page field, if necessary, to append more specific information to the selected URL. For example, if you want the link to point to a directory or file other than the root, type a relative path in the Start page field.

    This is useful for Web applications that store their content in a location other than the root. For example, if the selected URL is for Outlook Web Access and it points to mail.example.com, you could set the start page to /exchange/root.asp.

    The resulting URL would be https://mail.example.com/exchange/root.asp.

    For SharePoint, set the start page to the extended path, such as Pages/Default.aspx or SitePages/Home.aspx. For SharePoint shortcuts, the basic hostname/<IP address> of the SharePoint server is defined on the Resources page in AMC. The extended path is configured here as the Start Page.